MS Word Short cut

 

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Shift + F4 Find next match

Mouse Shortcut

Shortcut Description

Click, hold, and drag Selects text from where you click and hold to the point you drag and let go.

Ctrl + Mouse wheel Zooms in and out of document.

Double-click If double-clicking a word, selects the complete word.

Triple-click Selects the line or paragraph of the text where the mouse is triple-clicked.

Align Paragraph

Shortcut Description

Ctrl + E   Center a paragraph

Ctrl + J    Justify a paragraph

Ctrl + L   Left align a paragraph

Ctrl + M  Indent a paragraph from the left

Ctrl + Q  Remove paragraph formatting

Ctrl + R  Right align a paragraph

Ctrl + Shift + M  Remove a paragraph indent from the left

Ctrl + Shift + T  Reduce a handing indent

Ctrl + T  Create a handing indent

ALT Function key

Shortcut Description

Alt + F1 Go to the next field

Alt + F10 Maximize the program window

Alt + F11 Display Microsoft Visual Basic code

Alt + F3 Create an auto text entry

Alt + F4 Quit Word

Alt + F5 Restore the program window size

Alt + F7 Find the next misspelling or grammatical error. The Check spelling as you type check box must be selected.

Alt + F8 Run a macro

Alt + F9 Switch between all field codes and their results

Apply Character Formats

Shortcut Description

Ctrl + = Apply subscript formatting

Ctrl + B Apply bold Formatting

Ctrl + D Change the formatting of characters

Ctrl + I Apply italic formatting

Ctrl + Shift + + Apply superscript formatting(automatic spacing).

Ctrl + Shift + A Format letters as all capital

Ctrl + Shift + D Double-Underline text

Ctrl + Shift + H Apply Hidden text formatting

Ctrl + Shift + K Format letters as small capitals

Ctrl + Shift + Q Change the selection to the Symbol font

Ctrl + Shift + W Underline words but not spaces

Ctrl + U Apply Underline formatting

Shift + F3 Change the case of letters

Function keys

Shortcut Description

F1 Get online help or the Office Assistant.

F10 Activate the menu bar

F11 Go to the next field

F12 Choose the Save As command(File menu)

F2 Move text or graphics

F3 Insert an AutoText Entry

F4 Repeat the last action

F5 Choose the Go To command (Edit menu)

F6 Go to next pane or frame

F7 Choose the Spelling command (Tool menu)

F8 Extend a selection

F9 Update selected fields

Change The Resize The Font

Shortcut Description

Ctrl + [ Decrease the font size by 1 point

Ctrl + ] Increase the font size by 1 point

Ctrl + Shift + < Decrease the font size

Ctrl + Shift + > Increase the font size

Ctrl + Shift + P Change the font size

Ctrl + Shift +F Change the font

CTRL Function key

Shortcut Description

Ctrl + F10 Maximize the document window

Ctrl + F11 Lock a field

Ctrl + F12 Choose the Open command (File menu)

Ctrl + F2 Choose the Print Preview Command (File menu).

Ctrl + F3 Cut to the spike

Ctrl + F4 Close the window

Ctrl + F5 Restore the document window size

Ctrl + F6 Go to the next window

Ctrl + F7 Choose the Move command

Ctrl + F8 Choose the size command (document control menu).

Ctrl + F9 Insert an empty field

CTRL SHIFT Function keys

Shortcut Description

Ctrl + Shift + F10 Activate the ruler

Ctrl + Shift + F10 Choose the Print command (File menu)

Ctrl + Shift + F11 Unlock a field

Ctrl + Shift + F3 Insert the contents of the Spike

Ctrl + Shift + F5 Edit a bookmark

Ctrl + Shift + F6 Go to the previous window

Ctrl + Shift + F7 Update linked information in a Word source document

Ctrl + Shift + F8 Extend a selection or block( then press an arrow key)

Ctrl + Shift + F9 Unlink a field

Keys For Menus

Shortcut Description

Alt Close the visible menu; and submenu at the same time

Alt + Spacebar Show the program icon menu ( on the program title bar).

Esc Close the visible menu; or, with a submenu visible, close the submenu only

F10 Make the menu bar

Home or End Select the first or last command on the menu or submenu

Keys For Performing A Mail Merge

Shortcut Description

Alt + Shift + E Edit a mail-merge data document

Alt + Shift + F Insert a merge field

Alt + Shift + K Preview a mail merge

Alt + Shift + M Print the merged document

Alt + Shift + N Merge a document

Keys For Printing and Previewing Documents

Shortcut Description

Alt + Ctrl + I Switch in or out of Print Preview

Arrow Keys Move around the preview page when zoomed out

Ctrl + End Move to the last preview page when zoomed out

Ctrl + Home Move to the first preview page when zoomed out

Ctrl + P Print a document

Page Up or DOWN move by one preview page when zoomed out

Keys For Reviewing Documents

Shortcut Description

Alt + Ctrl + M Insert a comment

Ctrl + End Go to the end of the list of comments

Ctrl + Home Go to the beginning of the list of comments.

Ctrl + Shift + E Turn track changes on or off

End Go to the end of a comments

Home Go to the beginning of a document

Keys For Sending E-mail

Shortcut Description

Alt + B Open the Address Book in the Bcc field

Alt + C Open the Address Book in the CC field

Alt + J Go to the Subject field.

Alt + K Check the names on the TO, CC and BCC lines against the Address Book

Alt + P Open the Microsoft Outlook Message Options dialog box (in a message, View menu, Options command).

Alt + S Send the active document or message

Alt +. (Period) Open the Address Book in the TO field

Ctrl + Shift + B Open the Address Book

Ctrl + Shift + G Create a message flag

Shift + Tab Select the previous field or button in the mail header.

Tab Select the next box in the e-mail header of the border of the document or message. When the last box in the e-mail header is active

Keys For Toolbars

Shortcut Description

Arrow Keys Move through options in a menus or dropdown list

Ctrl + Tab or Ctrl + Shift + T Select the next or previous toolbar

Enter (when a button is select Perform the action assigned to a button

Enter (When a Text box is Sele Enter text in a text box

Enter( when a menu on a toolba Open the menu

F10 Make the menu bar active

Tab or Shift + Tab( When a Too Select the next or previous button or menu on the toolbar